Hello,
AV Group.
Your crew runs on calendar invites and group texts.
Six people on every event. Hundreds of events a year. Every booking starts with a text, ends in a calendar invite, with crew assignments, contacts, and call times jammed into the label.
Hyss exists because that doesn't scale.
Built by the people
who've been on the truck.
Austin and Dor, Hyss's two co-founders, both work in live event production. We didn't survey the industry to design this.
We built the tool we wished we had every time we had to staff a show.
Software that respects your time.
And your crew's.
Hyss is a crew management operating system for AV production companies. Events, staffing, call sheets, invoicing, reports. Your entire crew-side workflow in one place, built around the way production actually moves.
Three minutes, end to end. Or keep scrolling for the highlights.
Built just as carefully for your crew.
The employers great freelancers come back to are the ones whose tools their crew actually likes. Hyss is your crew's home base across every gig, on Hyss or not, so they're not downloading a one-off app for AV Group. They're already there.
Same work.
Better shape.
Four moments that come up on every event you run. How each one plays out today in Google Calendar, texts, and a spreadsheet. And how each one plays out on Hyss.
Your roster
- Crew names live in a spreadsheet, institutional memory, or someone's head
- "Who's good for video?" gets re-debated every time
- No way for different team members to keep their own notes
- Preferences (who you'd call first) live in your head, not the system
- A living roster: every freelancer's positions, competencies, rates, certifications, and personal gear in one place
- Team notes shared across your company. Personal notes private to you
- Drag-and-drop your roster into your own preferred order in Personal View, separate from the Team View order everyone else sees
- Filter by worker source (direct, internal, agency), position, location with radius search, or agency
Setting up the event
- Build a calendar invite from scratch, every time
- Re-type the same venue info you typed last week
- Description gets crowded with crew names, contacts, call times
- No status tracking. Confirmed? Tentative? You remember
- Three-step event wizard with structured fields, not a free-text box
- Save the venue once. Address, loading dock, parking, wifi all auto-fill next time
- Five clear event statuses: Draft, Tentative, Confirmed, Completed, Cancelled
- Templates for recurring gigs. Load it, adjust the dates, done
Figuring out who's working
- Text 6+ freelancers individually. Wait, follow up, re-ask
- When dates change, do it all over again
- Verbal commitments, no record until the invite goes out
- No way to know who's qualified or already booked
- Send the offer in two clicks. Freelancer accepts or declines in-app
- See their availability before you ask
- Conflict detection catches double-bookings, calendar blocks, and competency mismatches before you book
- Three offer modes when you don't know who to ask first: auto-circulate, blast, or open a crew call
- Date change? Every confirmed crew member gets notified instantly, and Hyss flags anyone who now has a conflict on the new date
Letting crew know when and where
- The calendar invite IS the call sheet
- Call times typed into the invite label because the description's already full
- Updates rely on whether the GCal notification actually fires
- No clean PDF, no shareable link beyond the invite
- A real call sheet generated in a few clicks from the event you already built
- One live link that auto-updates with every change you make
- Per-position call times, venue with loading dock, parking and security, weather, sun, contacts
- Crew gets push and email on every change. No missed updates buried in a calendar notification
We're not asking about
your warehouse. Yet.
You're on Flex for equipment. Keep it. We don't touch gear yet, and crew is the whole reason you'd bring us on.
On the gear side, two things ahead:
A Flex integration
Depending on your Flex plan and permissions, we can build that bridge for you. Gear pulled straight into Hyss invoices and auto-generated call sheets, no double entry.
Some setups allow it, some don't. We'd check yours first.
Native equipment management
Further out on the roadmap. Crew first, gear later. But we're not staying out of that lane forever.
Today: gear lives where it lives. We're not asking you to change that. And we're not going to leave you doing double-entry forever, either.
We don't keep
customers waiting.
A production company we've been talking with mentioned three things they wished crew software did. Within a couple weeks of the conversation, all three were live in Hyss, before they'd even signed.
Certifications & licenses
Tracked per freelancer with expiry dates and alerts. Get warned before a CDL or insurance cert lapses. Not the morning of load-in.
Employer-side competency overrides
Your read on what a freelancer can really do, separate from what they self-report. The truth, in the assign modal.
Three smart ways to send offers
Auto-circulate through your roster, blast first-come-first-served, or open a crew call. Pick the mode that fits the moment.
That's how we work. The roadmap moves at the speed of customer conversations. Yours will too.
View-only users are free. No setup fees, no per-freelancer charges. That's the whole pricing model.
Software partner,
not software vendor.
You'll have a direct line to the founders. When something breaks, you call us. When you need something specific, we build it. That's the relationship.
From spreadsheet
to populated account.
We'll get your roster and venue list out of Google Calendar and your spreadsheet, and into Hyss for you. You don't start from zero. You start with AV Group's account, ready to go.